Part-Time Personal Assistant 6441

Part-Time Personal Assistant

Job Description

A small and growing business is seeking a reliable, organised, and proactive individual to support its directors across a variety of administrative, property management, and financial coordination tasks. This is a flexible, hands-on role ideal for someone who enjoys a diverse workload and can work independently with minimal supervision. While primarily remote, the position will involve occasional travel for property inspections and meetings.

Key Responsibilities of a Part-Time Personal Assistant

• Manage email correspondence and liaise with directors to determine next steps
• Reconcile invoices and bank transactions using the Xero platform (training provided)
• Conduct property inspections and complete digital reports using Inventory Hive
• Coordinate tenant check-ins, check-outs, contracts, and related queries
• Process and arrange payments for incoming invoices
• Manage weekly PAYE contractor wage payments (support available)
• Attend occasional meetings with directors and property agents, providing admin support
• Liaise with estate agents on tenancy and property matters
• Organise and maintain directors’ calendars and appointments
• Review rental payments against bank records to ensure accuracy
• Use Excel and PowerPoint to produce basic reports and presentations
• Provide general administrative support as required

Key Skills of a Part-Time Personal Assistant

• Previous experience in administrative or PA roles (property knowledge advantageous)
• Willingness to learn new tools and systems, including Xero (training provided)
• Strong organisational and communication skills
• Competent user of Microsoft Excel and PowerPoint
• Ability to work independently with a proactive, can-do attitude
• UK driver’s licence and access to a car for occasional property visits

What’s Offered

• Flexible part-time hours (16–24 per week)
• Primarily remote working arrangement
• Supportive and friendly working environment
• Opportunity to grow within a developing business

To be considered for this role, please email your CV to katie.tyrrell@first-base.co.uk or call Katie on 01453 755330.

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First Base Employment is acting as a recruitment agency in relation to this vacancy. We pride ourselves on delivering excellent service to both clients and candidates across the Commercial, Industrial, and Engineering sectors.