Time Management vs. Distractions: A Daily Challenge

In any workplace, staying focused can be a real challenge. Whether you’re working toward a big deadline or just trying to clear your inbox, it doesn’t take much to throw you off track a quick message, an unexpected call, or a well-meaning teammate popping by for a chat.

We’ve all been there. You’re finally settling into a productive groove and then ‘ping‘ a notification pulls your attention elsewhere. And just like that, the momentum is gone.

The reality is, time management isn’t just about getting more done; it’s about creating the space to do your best thinking. It’s not about cutting yourself off completely or avoiding the spontaneous moments that help build relationships and team culture. Those quick check-ins and casual conversations are part of what makes a workplace enjoyable and collaborative. But there’s also a real need to recognise when it’s time to switch gears, get your head down, and protect your ability to focus.

Personally, I’ve found that a few simple strategies make a big difference. Blocking out focused time in the calendar, putting my phone on silent, turning off non-essential notifications, and being upfront with colleagues when I’m in ‘focus mode’ these small shifts help set the tone. It’s not about being unapproachable; it’s about creating the best environment to deliver on the things I’ve committed to.

This isn’t just a personal productivity trick. It has ripple effects across a team. When people feel they have permission to focus without guilt or the fear of seeming unavailable, they’re more likely to produce high-quality work. It builds trust too. When focus time is respected, it sends a signal that we value each other’s time, priorities, and ability to deliver.

It’s also a gentle reminder for those of us in leadership roles. Even with the best intentions, we can sometimes be the source of distraction. A quick “Have you got a minute?” can easily stretch into half an hour and derail someone’s deep work. Being mindful of others’ time –  and modelling good habits ourselves – helps foster a culture where focus is protected and respected.

Of course, everyone works a little differently. What works for one person might not work for another. But if the goals are clear and the priorities aligned, it’s worth regularly checking in on what helps move the needle and what might be unintentionally getting in the way.

So, how do you make space to focus, especially when things get busy? Are there tools, rituals, or team norms that help you stay on track? We’d love to hear what works for you, because when it comes to time management, we’re all still learning.