First Base Employment Privacy Policy

First Base Employment Limited (company number 03591062) (“First Base Employment Limited”) is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure that the information you submit to us via our website or through our office is only used for the purposes set out in this policy.

The Information We Collect and How We Use It

First Base Employment may collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your CV. On occasions this may also include – sensitive personal information such as details of criminal convictions and ethnic origin. This information is held, used and disclosed by us as follows:

1. to provide our services to you;

2. to maintain our business relationship, where you are a user of our website, a client or candidate;

3. to enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on your CV below which outlines additional uses and disclosures;

4. to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;

5. to answer your enquiries;

6. to direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Where we do so, you will be able to unsubscribe from such communications;

7. to fulfil contractual obligations with our clients

8. to trusted third parties where we have retained them to provide services that you or our clients have requested, such as reference, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality as First Base Employment Limited;

11. to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators. These third parties comply with similar undertakings of privacy and confidentiality as First Base Employment Limited;

12.  if First Base Employment or its business merges with or is acquired by another business or company, we may share personal information with the new owners of the business or company and their advisors and if this happens, you will be sent notice of such event;

13. we may also release personal information to regulatory or law enforcement agencies, if they require us to do so. We will also disclose your information where we are permitted and requested to do so by law; and

14. we may also seek your consent to collect, hold, use and disclose your personal information for any other purpose not listed above.

15. our website may also use a website recording service which can record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. Data collected by this service is used to improve our website usability. The information collected is stored and is used for aggregated and statistical reporting, and is not shared with anybody else.

How long we keep data and your rights

We will keep paper copies of your application form and accompanying cv (if relevant) along with any supporting documentation such as driving licences and ID for a period of 2 years when they will then be deposed of confidentially unless there is a need to keep records longer for legal purposes. Electronic records are maintained for a period of 5 years unless there is a need to keep records longer for legal purposes. You have the right to be forgotten, to edit your preferences, to opt in and out of marketing, to receive job alerts, etc any any point. Please speak to your contact at First Base Employment in order to manage your data.
Job Alerts

To subscribe to job alerts emails, you will be required to provide your e-mail address, which will be used for the purpose of keeping you informed, by e-mail, of the latest jobs in your nominated industry and/or will provide you with industry news. Should you decide that you no longer wish to receive this information, please advise us phone email, text, phone, or in person. Job alerts can also be received via RSS feeds without having to provide your email address. Job alerts emails are sent by First Base Employment Limited.

Curriculum vitae (“CV”)

We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the First Base Employment database, and will be accessible by First Base Employment recruitment consultants.

You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).

Aggregate Information about First Base Employment online visitors

We gather information and statistics collectively about all visitors to our website and all of the First Base Employment company websites, for example, which area users access most frequently and which services users access the most. We only use such data in the aggregate form. This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience for our users.  We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.
Access

You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. We also have the right to charge an administrative fee for this service. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.

If you would like to make a request for information, please contact safedata@first-base.co.uk. You also have the right to ask First Base Employment to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to six years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so.

Internet-based transfers

Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Changes to our Privacy Policy

This privacy policy may be changed by First Base Employment at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.

If, at any time, you have questions or concerns about First Base Employment’s online privacy commitment, please feel free to e-mail us at safedata@first-base.co.uk or call the office to speak to one of our representatives on 01453 755330.

Equal Opportunities

First Base Employment is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.

As part of our commitment to equal opportunities we may from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis. Please click here for more information on diversity.

Contact

If you have any enquires you can contact us at: safedata@first-base.co.uk or by writing to us at :

Tricia Hay
Data Protection Officer

First Base Employment Limited
9-10 Rowcroft
Stroud
Gloucestershire
GL5 3BQ

Our registered office is at:

Chargrove House
Shurdington Road
Cheltenham
Gloucestershire
England
GL51 4GA