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Finance and Administration co-ordinator

Stroud, Glos

A hugely varied job role for the an ultra organised person with a meticulous eye for detail. This is a permanent job role which allows for growth and development in a fast paced environment.

Role Summary:

  • To support the business by providing accurate and timely administration
  • To remain professional, courteous and approachable at all times
  • To ensure +1’s are maintained throughout each aspect of your job role

Job Responsibilities:

  • To process timesheets and to liaise with payroll to ensure timely and accurate weekly payments are made to our workforce
  • To ensure that new starters are set up to deadline (P45’s/P46’s received)
  • To make amendments/deductions/net advances on payroll as necessary
  • To deal with deduction notices in relation to payroll
  • To maintain robust paper trails
  • To assist candidates with booking and recording holidays
  • To liaise with payroll and external clients concerning queries on invoices as necessary
  • To liaise with accounts when due diligence is required
  • To follow the credit control procedure in order that payments are received by the business within agreed timescales
  • To manage and maintain regulatory legal requirements; AWR, WTD, AE etc
  • To provide information required by company accountants for management accounts (monthly)
  • To process and distribute management information on a weekly basis
  • To manage meeting, seminar and exhibition preparation
  • Order stationary and sign off deliveries to the office
  • To manage petty cash
  • Retain receipts and balance petty cash at month end
  • Maintain and manage companywide record keeping: clients, candidates, financial
  • To negotiate prices in order to maintain cost efficiency companywide
  • To speak with and assist members of the public, clients and other visitors to the office - at all times with a smile
  • To manage the smooth running and upkeep/cleanliness of the office
  • To liaise with tenants of the building to ensure car parking and communal areas are kept clean and presentable
  • To organise staff events

Your role will also include;

  • The setting up of client and candidate files
  • Gaining references for candidates
  • Sending out welcome emails
  • Assisting your team with online searches to resource relevant candidates
  • To assist your team in ensuring all job advertising is up to date
  • The use of social media for marketing purposes
  • Your position may necessitate the attendance of local careers fairs / open events and exhibit displays in order to raise awareness of the business

Knowledge/Experience required:

  • A high standard of maths and english is required
  • Experience of providing administrative support in a busy office environment
  • Well-developed organisational and administrative skills with the ability to handle a busy, varied workload and to cope with interruptions and changes
  • Ability to work calmly under pressure, meet set deadlines and pay meticulous attention to detail completing tasks fully, accurately and on time, prioritising where appropriate
  • Ability to deal with confidential information or situations in an appropriate and sensitive manner
  • Ability to communicate effectively in a variety of written and verbal formats, including telephone, email and in person with a wide range of people
  • IT skills including: Word Processing, Spreadsheets, Databases, CRM systems, Email, Social media and Web
  • Have the ability to be resourceful and able to research, gather and distribute information as necessary
  • Willingness to help and support colleagues, thinking beyond the task being given 
  • Attitude is highly important to our business and may override the need for some skills and/or experience
Please email tricia.hay@first-base.co.uk with a covering letter to be considered for this job role.

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