Reports to: Office Manager
Main Aim: To provide full reception cover for the Cirencester Office. To provide accurate and high quality day to day administrative support for the office team, working as part of a team and independently as appropriate.
Working Hours: Mon-Fri, 09:00-17:30 (with one hour for lunch) (37.5hr/wk)
Areas of Responsibilities:
Reception duties including primary responsibility for meeting and greeting visitors, answering telephones, call forwarding and messaging, post duties;
General office administration, including typing, filing, audio typing, printing, binding and ordering office supplies (stationery, general office consumables);
Distributing consumable office/kitchen items;
Maintenance of data/records regarding the office and projects as appropriate;
Minute-taking as necessary for internal meetings;
Assist with the Administration team’s daily workload when requested;
Assist other team members as necessary;
Any other duties as required to ensure continuity and quality of admin service provision;
Any other duties that may be required from time to time to ensure the effective running of the Cirencester office;
Attend team meetings, including quarterly Whole Team Meetings held in Cirencester, as appropriate;
Follow and adhere to the company policies and procedures.
Provide friendly and professional reception cover for the Cirencester office;
Contribute to the delivery and completion of the Admin team’s workload when requested
Strive to provide a high quality of service to both internal and external clients.
Key Skills must include:
Confidence with Microsoft Office Suite;
Ability to work to deadlines and under pressure;
To deliver a high-quality product following the company policies and procedures;
Ability to exercise initiative;
Good communication, by phone, e-mail and in person;
Attention to detail.
-GCSE/O Levels at grade C or above in English and& Maths (or equivalent)
-Microsoft Office: Word, Excel, Outlook
-Touch Type experience
-Handling External/Internal Telephone calls (filtering)
-Handling Post (internal/external)
-Strive for Excellence
-Ability to work unsupervised
-Ability to work as part of an internal and/or external team
-Attention to detail
-Ability to work under pressure
-Ability to work to deadlines
Having a UK driving license and access to own car with business use insurance is desirable. This job description is reviewed on an annual basis in conjunction with the job holder.
If you are interested in the position please give us a call today on 01453 755 330 or send me your CV firstname.lastname@example.org